5 Tips on Creating a Better Finance System

There are a lot of perks when it comes to owning and running your own business, but one area that I’ve always struggled with is the finance/accounting portion of the job. Let’s just say the creative side of me would rather work an 80 hour week than deal with accounting, taxes, sales taxes, etc. When I became self-employed over five years ago (holy moly I can’t believe it has been that long!), I didn’t know what went into the accounting portion of the job. The first few years I quickly figured out that I needed to pay WAY more taxes and I need to find a system that worked for me. Insert Quickbooks Self-Employed.

When I converted EVERYTHING over to Quickbooks Self-Employed my entire work life became easier when it came to billing clients, tracking payments, capturing receipts, categorizing expenses – basically the whole enchilada. I get questions from readers and friends about how I deal with finances on a weekly basis and thought it I’d share a few helpful tips on how I’ve been able to make my finance life easier on myself.

1. Create a Business Account

First order of business is to open up a business checking and saving account in order to keep everything organized. This helps me out a lot when it comes to tracking what expenses are business verse personal. You don’t want to get the two mixed up.

2. Track Your Income Through Quickbooks Self-Employed

Why I didn’t do this right away with my business? I started using Quickbooks Self-Employed after running my business with an excel spreadsheet for two years. When I switched to Quickbooks Self-Employed it was like day and night. You can link your bank accounts, PayPal, file 1099s, and more. Each month I go through to track my income, expenses, what invoices have been paid, and what payments are overdue. It’s made the entire process that much sweeter.

Since I’m running the blog and design business it became difficult to track when payments were due – net 30, net 60, direct deposit, etc. Now, whenever I sign a contract for a new campaign I immediately put together an invoice in Quickbooks Self-Employed. With design clients it’s essential to have an organized invoicing system in place since we are purchasing pieces for them. What’s also amazing – Quickbooks Self-Employed tracks the sales tax that is owed to the state. This is quite essential in the design industry.

3. Put Aside a Percentage of Each Payment for Taxes

Being self-employed means nothing is taken out of the income I receive – no taxes or 401K contribution. With that being said, it’s my responsibility to put a percentage aside from everything I make each year. At the beginning I was HORRIBLE at putting anything aside for taxes. I thought to myself – man, I have all of this money coming in and then taxes hit me like a brick wall. Fast forward to learning my lesson and I put a percentage of each payment away for taxes. My husband and I basically sit down each year to forecast how much I’ll be making and then decide that we should put aside about 30-35% of my income. In the end, this will lower any amount that you owe. This helps you with not getting hit with a HUGE amount of taxes that are due in April.

4. Be On Top of Your Tax Payment Schedule

Knowing what your tax payment schedule is vital. I add these into my calendar each year so that I don’t miss any payments. When I first started the business it was bi-annual but now I pay each quarter, which always seems to creep up on me. Believe me, making these payments is essential. If you don’t think you are paying enough each quarter or every six months, pay a little more. It’ll help lighten up that tax payment come April or you may even get money back!

5. Start Prepping Your Annual Taxes Early

Each year we seem to get better and better about prepping our taxes earlier. Of course, we usually end up turning them in by early February but it takes a while to get everything together. Luckily, when it comes to filing Quickbooks Self-Employed has everything in order for us to file. You just want to make sure you have everything organized and accounted for – your income, expenses, did you make any donations? Do you have contract workers (if so, then you need to send out 1099’s) – Quickbooks has everything organized in your account to make it as easy as it can get.


So, whether you’ve already filed your 2016 taxes, asked for an extension, or are deciding how you want to start tracking your finances I highly recommend signing up for Quickbooks Self-Employed – to help you make your accounting life easier. It’s saved me year after year!

This post is a partnership with Quickbooks Self-Employed. All opinions are my own. Thanks for supporting sponsored posts that keep Sacramento Street doors open.

Photos by Andrea Posadas for Sacramento Street

Interiors: Madeline Weinrib SF Sample Sale

Madeline Weinrib, a textile and rug designer known for her exquisite quality and design, has always been at the top of my list for items to finish the homes I design. Her ikat pillows are known not only for their design, but also for the vibrant and carefully curated colors she uses. In addition, Madeline designs stunning rugs, accessories, and clothing. There is no textile designer I admire more.

I’m excited to share that Madeline Weinrib is having a sample sale April 25 – 27th here in San Francisco. Let me tell you, the last sample sale, I could barely fit everything I purchased into my car! There will be up to 70% off on select items. Carpets, pillows, fabric by the yard, and accessories will all be included in this event. Now is your chance to receive deep discounts on these items.

Madeline Weinrib
1o1 Henry Adams Street
Suite 101
San Francisco, CA 94103

April 25 – 27th
9am – 5pm

UP TO 70% OFF SELECT ITEMS
Carpets, Pillows, Fabric by the Yard & Accessories

Happy Shopping!

This post is a partnership with Madeline Weinrib. All opinions are my own. Thanks for supporting sponsored posts that keep Sacramento Street doors open.

Creating a Registry with RH Baby & Child

Now that I am less than two months away from my due date, I’m beginning to look at what I need for baby number two. While I have plenty of items from Jackson’s days as a baby, it’s nice to also buy a few key new items for her as well.

Earlier this week I popped into Restoration Hardware to do a bit of sourcing for a client project and couldn’t help myself by venturing over to the RH Baby & Child store. Walking through the space got me incredibly excited for her arrival. It got me thinking about a registry since I didn’t do one with Jackson. I thought about which pieces in the shop I would want, so I’ve created a mood board of items I plan to register for at RH Baby & Child. The quality of the items is unsurpassed and I love their soft and neutral colors – it’s a neutral lovers dream come true!

Bedding

First thing that pops into my head when designing a new nursery is bedding – who doesn’t love a fresh new set of sheets? I certainly do. One way to update baby number two’s room is with bedding. I love keeping it neutral because it’s easier to clean.

Moses Basket

I chose the Moses Basket, as I never had something like this when Jackson was born. I think it would be so useful when I’m visiting someone with the baby.

Hooded Towel

I received one of these as a gift when Jackson was born and we’re still using it two and a half years later. I plan on getting two hooks for each of my children, so we can hang each of their hooded towels. There is a wide selection and the quality of these towels is utter perfection.

Plush Toys

I have a soft spot in my heart for plush toys. I loved them as a child and I still love them as a mom. The choices at RH Baby & Child are stunning! Not only do they have oversized options that rock but they also have the sweetest faces.

Play Mat

A play mat you can bring with you, is a great option for tummy time on the run. I love that they fold up with a handle you can sling on your shoulder. Hands are always filled with too many things.

Pewter Heirlooms

I love these keepsakes that are great pieces to hand down to your children. They can be monogrammed which is such a personal touch!

Lucky for anyone that lives in the Bay Area, RH Baby & Child will be hosting an event at the Corte Madera store – more details below! They’ve invited both Crystal from Rue Magazine and I to be there to for the event. I couldn’t be more excited to spend the morning in their beautiful shop chatting with all of you about what would be ideal to put on your registry.

Here is the information about the design event:

REGISTRY & DESIGN EVENT AT
RH BABY & CHILD GALLERY IN CORTE MADERA

SATURDAY, APRIL 22, 9 – 11 A.M.

WHERE: RH Baby & Child
The Village at Corte Madera
1816 Redwood Highway
Corte Madera, CA

Hope to see you all there this Saturday!

April Moodboard


Although we are more than halfway through April – this month has been one to remember. First, I completely forgot about this third trimester phase where I get super productive because I know the baby is coming. Getting all my ducks in a row is the name of the game until she arrives. The studio is bustling with client projects, installs, photo shoots – you name it!

Last week, I went to LA for one last sourcing trip before baby girl arrives. It was the perfect girls trip. The sun was shining, the company was great and I left feeling completely inspired. I’ll be sharing more details next week on my favorite spots.

Since we’ve had such gloomy weather here in San Francisco, all I’m craving are neutrals, whites and light colors in everything. It’s amazing how the weather can influence so much in your life. I’m so ready for summer whites (like this eyelet madewell top), sun hats, and the carefree way everyone feels on a warm day.

What are you craving this month?

Photos: 1 | 2 | 3 | 4 | 5